Christmas parties: how to plan for the silly season

Christmas is fast approaching which means it is time for you to treat your team to a good time! We know that this can be one of the busiest times of year, but with corporate event hire in Sydney, a little help from the professionals will ensure that this year’s Christmas party is one of the best! Here are some tips to help you get organised in the lead up to your event.

Plan the date

The date is the first thing you need. Without a date, the rest of the party can’t be planned. Consider setting up a poll to work out which day suits the majority and will get the biggest turn out. Remember that Fridays or weekends are generally the easiest for people but also cost more as they’re in higher demand. Another thing to consider is whether you want a day or night event. A lunch or cruise could be perfect for during the day or for an evening event a cocktail party or gala dinner is the way to go.

Budget

Set up a realistic budget from the outset. Your budget and how you manage it will be deciding factors in the success of your event. A big budget doesn’t necessarily mean a great event (although it does help). How you use your budget is what really counts. Divide it up based on what the group wants. Remember that a Christmas Party is supposed to be a celebration of the employee’s efforts for the year, not management. It’s always a good idea to leave some money aside for any unexpected expenses. You can’t plan for everything, but you should always try!

The guests

The next thing is the guest list. Without a ballpark figure it’s difficult to work out the right venue, decorations and catering costs. Work out if you’re going to allow employees to bring another guest. This might make the event more enjoyable for the group but will increase the cost. If there will be a seating arrangement try to group people with colleagues from their own department and some they might not have met.

Venue

The venue is likely to be the biggest expense, so this is where sticking to your budget is more important than ever. Try to visit your options in person so that you can get an idea of what the event would look and feel like in that space. Make sure you clarify what’s included because many places will offer on site catering, furniture, equipment or staff which can help you costs. It’s also important to check who is responsible for the clean-up. The morning after a big night is never a good time to spend cleaning up.

There is a lot of effort that goes into planning a Christmas Party for your company. If you want to guarantee a great night with a lot less stress, talking to the professionals is the way to go. Rocket Events have more than twenty years of experience coordinating event styling in Sydney. If you need a hand organising your next event, give us a call on 9838 9088 to get your plans on track.

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